• Alcatel Office 4200 Manual

View and Download Alcatel 4200 getting to know online. IP Phone Alcatel OmniPCX Office User Manual. (56 pages) IP Phone alcatel IP Touch 4008 Installation Manual.

. Alcatel 4200 Easy Handset User Guide. Getting to know your telephone Display Programmable keys and LEDs Display gives information on current call These keys are either line keys, with corresponding LEDs, or function keys. Light Light indicates messages received Disconnect Key Terminating a call or programming. Audio Key Loudspeaker Guide Key.

Making / Receiving Calls To make an internal call Press the relevant Extension Key or dial the Extension Number To make an External call Dial 9 then the Telephone Number To answer a call Lift the handset Transferring / Holding Calls To hold a call Press 2 or the Hold key To retrieve a held call. System Features To use Touch Tones Dial 69 before you choose your options To activate Call Back Dial the Extension Number and press # To cancel Call Back Press # Redial Dial 40 To have a Conference Call During your call dial the person you wish to include and when they answer dial 50 Group pick-up Dial 14.

Diverts To Divert Internal/External Calls Dial 61 and the Extension Number you wish to divert to To Divert on Busy Dial 62 and the Extension Number you wish to divert to To set a DND (Do Not Disturb) Dial 63 To cancel all Diversions Dial 60 Text Messaging. Personal Speed Dials Note that a Speed key will need to be configured by G B Telecom To program Personal Speed Dial Press Speed Press Dial number from 0 - 9 Insert the name using the keypad Press Insert the external telephone number (prefixed by a Press To call a Personal Speed Dial Press Speed. Changing Ring Tones / Contrast Change your Ring tone/Volume Press Press 5 Press 3 Wait for guide to finish Press 1 repeatedly for choice of ring tone or Press 2 repeatedly for choice of volume Press # to select To change screen Contrast Press Press 5 Press 3. Voicemail To initialise your mailbox Press Mail It will ask you to enter a 4 digit personal password (default 2222) Press # to confirm Say your name Press # To record your message Press Mail Press 3 Enter your 4 digit personal password Press 4 for Personal Options Press 1 to Change Greeting Press 4 to Record Greeting.

G B Telecom (Scotland) Ltd Contacts General Enquiries Galamoor House Netherdale Galashiels TD1 3EY Telephone 07 08 E-mail enquires@gbtelecom.co.uk Sales Telephone 13 E-mail sales@gbtelecom.co.uk Faults, Technical and Training Telephone 19 E-mail support@gbtelecom.co.uk Network Telephone 17 E-mail network@gbtelecom.co.uk Accounts.

. Alcatel 4400 Advanced Reflexes User Guide Advanced Reflexes Alcatel User Guide. The Alcatel 4400 PABX System provides you with an extensive range of features that will contribute to better efficiency around the office.

This user guide will help you take full advantage of these features. These instructions only refer to Advanced digital telephones. Feature codes.1 Main feature codes.1 Feature codes used during a call.1 General description.2 The Programmable Keys.2 The icons.3 The Display.4 Display Keys and the Navigator.4 Additional optional equipment.5 Telephone layout.6 Making a call.7 Making an External Call.7 Redial.7 Making an Internal Call.7 Calling the QUT Information.7. Transferring a Call.11 Making a Back and Forth (Broker) Enquiry Call.12 Making a Conference Call.12 Receiving a Call.12 Call Parking.13 Call Pick Up.13 Forwarding Calls.13 To place an immediate forward on your extension.14 To place a forward on busy on your extension.14 To place a forward on no reply on your extension.14 To place a forward on busy or no reply on your extension.14.

Reading Text Mail.20 Making an Intercom Intrusion.21 Customising your extension.21 User Customisation.21 Programming the Melody.22 Programming the Keys.22 Personal Memory Keys.23 Function Keys.23 Programming the Contrast.26 Programming the Password.26 Programming the Associated Number.26 Programming the Intercom List.27 Checking the Identity of the Extension.27 Consulting the Keys.27 Multiline functions.28. Exec Mail Key.34 Screened Calls.35 Absent key.35 Overflow Secretary Extension.36 Manager key.36 Absent secretary key.37 Glossary.39 Alcatel User Guide Advanced. Feature codes Main feature codes Function Voice mail access Outside line QUT Information Cancel an automatic call back Call back last internal caller Call park/retrieve Direct call pick up Group call pick up Immediate forward Forward on busy Forward on no reply Forward on busy/no reply Cancel forwarding “Follow me”. General description Your Alcatel Advanced extension is made up of 5 distinct zones: The Fixed Keys - By using one of these keys you may access the most commonly used functions. Mute Loudspeaker Handsfree Release Increase Decrease The Programmable Keys Your extension has 19 keys which are programmable either by you or by your installer.

To program the keys on your extension to suit your individual needs consult the section “customising your extension”. There are also 5 pre-programmed keys which allow you to.

Temporarily store a number. Access mail services.

Automatically redial the last number dialled. legend: Segment Segment flashing unlit The Display Your Alcatel Advanced extension has a 2 line display, which acts as your permanent guide. Each of the two lines on the display may continue on to two or more pages. The presence of another page is indicated by the symbol at the right hand side of the display. activate the required action by pressing the corresponding display key. After a few seconds, the lower line automatically becomes active again. Additional optional equipment Your extension is equipped with an alphabetic keypad, which is used for mail service functions, the Call By Name function and for programming on the extension.

Telephone layout 1. The display 2. The soft keys 4. The fixed keys 5. The icons - 6 - 09/01/96 12:30 3.

The programmable keys -Alcatel User Guide Advanced. Making a call Making an External Call + External Number Alternatively, instead of 0, you can press a line key for an outside line (if your extension is multiline). Redial To automatically redial the last number dialled: Redial Making an Internal Call Extension Number Calling the QUT Information Calling by Name. If the characters entered corresponds to a surname followed by a first name: Name&F To cancel the operation and quit: Cancel Once the relevant search has been carried out, the display will show the first name found. If more than one possible name matches the characters entered, the display indicates that there are further names (i.e.

numbers available to you. Note: When using the system memory to call an external number, you do not need to dial 0 for an outside line. Leaving a Call Back Request If there is no reply when you call, you may ask to be called back. The extension called will be informed by an audible beep that you are waiting.

As soon as the line you are calling is free, your call will be put straight through. Consulting a Waiting Call If you are on the phone and a second person is trying to call you, you will hear a beep. To directly dial the extension number: CallBk Making an Enquiry Call While you are on a call you may call a second person to make an enquiry. Enquir Dial the second number, either internal or external, required.

Your second call will immediately go through, and your first caller will automatically be placed on hold. Making a Back and Forth (Broker) Enquiry Call After you have made an enquiry call, you may talk alternately with each party. To alternate between callers: Broker On a single line terminal, you will now be talking to the person whose identity is shown on the left of the display screen. Call parking allows you to disconnect from an external call and be reconnected later, either at your own extension or at another extension. During the call: Park The call will automatically be placed on hold. To retrieve a parked call: If the call is not retrieved within a set time (normally two minutes) it will revert to the switchboard.

To place an immediate forward on your extension: To place a forward on busy on your extension: To place a forward on no reply on your extension: To place a forward on busy or no reply on your extension: Cancelling Call Forwarding To cancel all call forwarding: “Follow Me”. To activate “follow me” forwarding: the destination extension number + your own extension number Cancelling “Follow Me” Forwarding To cancel “follow me” forwarding from the destination extension: To cancel “follow me” forwarding from your own extension: Call Forward on Ringing This feature enables you to forward a call while your extension is ringing (without answering the call).

You will still receive calls to your own extension number. To re-enter the hunting group: Meet-Me Conference Up to 29 participants may speak in a telephone conference. The conference must include 1 internal participant. To join in a Meet-Me Conference: The pre-arranged four digit code is assigned to the conference by the conference initiator. Advanced programming features These features should only be implemented with the knowledge of your system administrator.

Call Forwarding to an External Number To cancel: Note: You may only forward to an external number immediately or on no reply. Check with the system administrator before activating this feature. Once you have dialled an external number, your display will appear as follows: Whilst in conversation: DTMF To return to normal, hang up or press the release key. Sending Text Mail You may send a written message (up to 127 characters) to another extension with a similar type telephone.

Advanced Reflexes Alcatel User Guide - 19. Once you have selected the list you require: Next to scroll through the list Valid to send the message Reading Text Mail If you have been sent text mail, the LED on the extension lights up and flashes in green. The presence of mail is also indicated by the icon next to the Mail key. You will now be able to make an announcement over the loudspeaker of the required extension. Customising your extension By customising your Alcatel 4400 extension you may adapt specific functions to suit your daily needs.

Programming the keys allows you to access some of the functions directly without the need to enter feature codes. functioning You will then have access to the following options: Melody: to select the ringing tone and volume of the extension; Keys: to programme the keys; Displ: to adjust the level of contrast of the display; Passwd: to programme the four digit personal password for your extension. Personal Memory Keys You programme personal memory keys with your own choice of numbers for direct dialling. To enter programming mode: Then, to programme keys as part of your personal memory: Keys Select the key to be programmed. Enter the number to be memorised.

Note: For external numbers, remember to enter the line number e.g. To scroll through the groups of functions: Next Once you have found the appropriate group: Apply Select the desired function from this group and: Apply The following lists provide details of the features available. Group 1 - Forwarding services: Immed⎜: Unconditional call forwarding. Assoc: call associate extension; OvFlow: overflow to associate; OvFlOf: cancel associated overflow. Group 5 - Consultation & Callback: Last ca: call back last caller; Charge: charging information; V Mail: access to voice mail. Group 6 - Appointment reminder: Temp: set temporary appointment; TempOf: cancel appointment reminder. Programming the Contrast Displ To adjust the contrast on your display, choose from the four available levels.

Programming the Password Passwd Then enter your current password (the default value is 0000). The display will ask you to enter your new password.

Alcatel Office 4200 Manual

You will then be asked to enter it for a second time for verification. associate extension. Programming the Intercom List ← → The intercom list is a list of up to ten users who may access your extension in intercom mode. To modify this list: Your display will ask you to enter the number you wish to add to the list.

Multiline functions Multiline operation is an optional feature of the 4400 system. It means that you have more than one line on your extension. Several of the programmable keys may be used as line keys, to make and receive calls. One option allows you to have more than one number which may be used to call your extension. then the line key of the call you are reconnecting to. Manager Extension In addition to the standard features available on your Alcatel 4400 extension, you will have extra keys programmed specifically for manager/secretary working: Secretary key This key allows you to make or take a direct call to your secretary. Screening Keys These keys allow you to use a screening feature on your incoming calls.

Each of the keys is linked to a list (or “table”) of numbers. Note: The screening tables are defined by the system manager. Screened The SCREENED table allows only callers listed in the table to directly call the Manager extension. screening key, press the appropriate Secretary key.

To confirm your selection: Exec Mail This feature allows your secretary to send a short mail message directly onto your display. A message may be sent when your extension is free or when you are in conversation. You do not need to be interrupted during a call and if your extension is free, you do not need to lift the receiver. Note: This mail function is only available between two 4035 extensions. 32 - -Alcatel User Guide Advanced. If your extension has a Supervision key, you may supervise the call being screened once it rings on the Secretary extension.

When a screened call arrives on the Secretary extension, it is signalled on your display and by the icon for the Supervision key. In addition to the standard features available on your Alcatel 4400 extension, you will have certain extra keys at your disposal: Manager key This key allows you to make a direct call to (or to receive a call from) your manager. When you press the Manager key your call is signalled on the Secretary key of the Manager extension. To exit mail mode: Note: This mail function is only available between two 4035 extensions. Screened Calls If your manager has activated a screening key, you will receive certain calls. Your display will show that the call has been forwarded from your managers extension.

Your manager may take up the call at this point by pressing the Supervision key. The icon associated with the Absent key signal as follows:. Manager has activated screening. You have activated your Absent When you activate or deactivate the Absent key, to confirm your action: If there is an Overflow secretary extension, when the secretary is absent, the calls will be received at that extension.

supervise the status of the Manager extension. Overflow function not activated. Official secretary absent, overflow activated, manager station free/ringing. Manager calling. Manager busy. The manager has activated screening If you are working with several managers, a different key will need to be allocated to each manager.

38 - -Alcatel User Guide Advanced. Glossary Associated extension If your extension is linked to another extension on the system, this extension is known as your associated extension. Back and forth If you have two calls in progress on your extension you may ‘shuttle’ between the two, talking to each one, without the other being able to hear.

Conference call This allows three callers to carry out a conversation together. DTMF Dual Tone Multi Frequency - a method of sending signals over a telephone link.

Each digit dialled represents a combination of tones. Enquiry call During a call you may call a second person. As soon as you dial the second number, the first call is automatically put on hold. Line Key A key which access to a telephone line Multiline operation This optional feature allows you to have several lines on your extension. You may therefore deal with several calls at the same time. Paging If you dial an extension and receive no response, it may be possible to contact the user via a pager.

Notes - 42 - -Alcatel User Guide Advanced. Advanced Reflexes Alcatel User Guide - 43.